The Inspection Report

Use the Inspection Report to Control Jobsite Quality

What is an Inspection Report?

"If you have done it the way I want it done, you may request payment."

The Inspection Report is the fourth and final step in the Terms and Conditions -> Scope of Work -> Work Order -> Inspection Report process.

This form is a checklist based on the Scope of Work detail. In the Scope of Work, you explained what to do. The Inspection Report makes certain they followed your instructions.

In some cases, i.e. Excavation, HVAC, Plumbing, Electrical and other, you will have multiple Inspection Reports to cover Pushout/Backfill/Final Grade or Rough/Finish. The Scope of Work covers the entire accountability of the phase, and the Inspection Report breaks up the phase based on when in the schedule the task needs to be completed.

The Inspection Report is dynamic in nature. You will add or remove checklist items in harmony with changes in the Scope of Work. You may add to it as problems appear and need to be addressed.

Create the Inspection Report

Create the Pre-Start Inspection checklist.

For the most part, this portion of the Inspection Report will confirm that items common to all trades are covered: plans have been received, Work Orders are in place, permits have been pulled (if applicable), safety measures are installed, etc.

The effort here is to reach agreement between the parties that the jobsite is prepared and safe to begin work.

Based on experience, it is helpful to make special peremptory notes here.

For instance, we note on the Drywall Pre-Start Inspection checklist that the bathtubs are not scratched. We note on the Roofing Pre-Start Inspection that no windows are broken. You get the idea.
Create the Final Inspection checklist.

The checklist items here come from the Scope of Work document for the trade. In that document, you disclosed exactly how you wanted the work done. Now you are checking that it was done as you expected.

Since you have carefully detailed the process and work in the Scope of Work, writing this part of the document is relatively easy.

Make certain that you check for completion and thoroughness of all items on the Scope of Work.
Create Pre-Start and Exit Inspection Reports for at least the following phases:

Excavation - Pushout
Excavation - Backfill
Excavation - Grading
Concrete Foundation
Framing Labor
Window/Exterior Door Installation
HVAC - Rough
HVAC - Finish
Plumbing - Slab
Plumbing - Rough

Plumbing - Finish
Electric - Rough
Electric - Final
Fireplace - Rough
Fireplace - Final
Roofing - Dry-In
Roofing - Finish
Siding and Exterior Trim
Wall Insulation
Ceiling Insulation

Stucco - Lath
Stucco - Scratch (Brown)
Stucco - Color
Garage Doors
Deck/Porch Install

Painting - Rough
Painting - Final
Painting - Touch-Up
Finish Trim Labor
Finish Trim - Lock-Out
Floor Covering - Hard Surface
Floor Covering - Carpet
Mirrors/Shower Door Installation

and then Use the Inspection Reports to Control Jobsite Quality

pre-start inspection with the subcontractor.

This step removes any questions about who broke the window or if the safety measures are in place or whether the project was ready for the subcontractor to start work or who scratched the bathtub.

File the Inspection Report in the Job Binder until the subcontractor notifies you that he is ready for the final inspection.
is conducted when the subcontractor reports that the work is completed.

This walk-through must be conducted at the end of each phase as it verifies that all the work in the current phase is complete and that the project is ready for the next phase to begin.

I like to have both the subcontractor just finishing the phase and the subcontractor just getting ready to start a phase on the site at the same time. If there is a problem, we can work it out right there.

Always have a post-work inspection. This final step demonstrates that you are serious about the check list and having the job done the way you want it done.
until the terms of the Inspection Report have been met.

Once payment is made, you have lost leverage for making certain the work is done to your standards.

in the appropriate section of the Job Binder, scan to the electronic folder, or move the email to the Job File.

This is an important part of your construction management records.