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The Inspection Report is the fourth and final step in the Terms and Conditions -> Scope of Work -> Work Order -> Inspection Report process.
This form is a checklist based on the Scope of Work detail. In the Scope of Work, you explained what to do. The Inspection Report makes certain they followed your instructions.
In some cases, i.e. Excavation, HVAC, Plumbing, Electrical and other, you will have multiple Inspection Reports to cover Pushout/Backfill/Final Grade or Rough/Finish. The Scope of Work covers the entire accountability of the phase, and the Inspection Report breaks up the phase based on when in the schedule the task needs to be completed.
The Inspection Report is dynamic in nature. You will add or remove checklist items in harmony with changes in the Scope of Work. You may add to it as problems appear and need to be addressed.
with the subcontractor. This step removes any questions about who broke the window or if the safety measures are in place or whether the project was ready for the subcontractor to start work or who scratched the bathtub. File the Inspection Report in the Job Binder until the subcontractor notifies you that he is ready for the final inspection.
when the subcontractor reports that the work is completed. This walk-through must be conducted at the end of each phase as it verifies that all the work in the current phase is complete and that the project is ready for the next phase to begin. I like to have both the subcontractor just finishing the phase and the subcontractor just getting ready to start a phase on the site at the same time. If there is a problem, we can work it out right there.
Always have a post-work inspection. This final step demonstrates that you are serious about the check list and having the job done the way you want it done.
until the terms of the Inspection Report have been met. Once payment is made, you have lost leverage for making certain the work is done to your standards.
in the appropriate section of the Job Binder, or scan to the electronic folder. This is an important part of your construction management records.
The subcontractor will not take your efforts with the Terms and Conditions, the Scope of Work, or the Work Order seriously if you do not conduct the Inspection Reports.