**SUBCONTRACTOR**
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CLEANING SCOPE OF WORK

Objective of this Scope of Work

► To ensure that the structure is cleaned in a manner which represents the quality presentation sought by Company and which is acceptable to Buyer.

Terms used in this document

►SITE SUPERINTENDENT: shall refer to any Builder representative with authority to enforce this Scope of Work.
►SUBCONTRACTOR: shall refer to the Subcontractor's organization, its employees, or any representative of the Subcontractor assigned the authority to perform per this Scope of Work.

Acceptable Performance
► Cleaning is divided into five phases: Cleaning General, Cleaning Millwork and Cabinets, Cleaning Floors, Cleaning Windows, and Cleaning Hardware, Fixtures and Appliances. All five phases are included in this Scope of Work.
Cleaning: General

► Final cleaning is performed after all finish work is complete. It is done prior to the homeowner's walk-through. The final cleaning should leave the home in "ready-to-move-in" condition.
► The cleaning Subcontractor has the closest contact with all areas of the house (cabinets, tubs, sinks, vinyl, carpet, etc.) and is the Subcontractor most likely to note damage to any of these items. It is the responsibility of the Subcontractor to note any damage and report it to the Site Superintendent as soon as the job is completed.
► Using a vacuum with attachments, all walls, trim, etc., should be vacuumed to remove all dust and sanding residue. This will cut down on the amount of wet cleaning that must be done.
► Tubs and sinks shall be cleaned with a nonabrasive cleaner, rinsed, and dried to a shine. Any chips or damages should be reported to the Site Superintendent.
► Items such as vinyl, hardwood, parquet, and oak flooring, corners on stair treads, bathtubs, showers, sinks, and countertops should be covered and protected when the cleaning crew arrives. The cleaning crew should remove all protective coverings. Protective items that can be used again, such as bathtub covers, should be stacked in garage.
► Finished basements shall be cleaned as if they are any other part of the house (baths, windows, etc.).
► Unfinished basements, storage areas, and garages shall be broom-swept and then wet-mopped to remove drywall dust and dirt.
► Cardboard, plastic, etc., should be removed to the dumpster or to an area designated by the Site Superintendent.
► All Subcontractors are required to place all Warranty manuals, instruction manuals, etc., in the drawer to the left of the range in the kitchen. These manuals should be returned to that drawer after cleaning.

Cleaning: Millwork and Cabinets

► All cabinets shall be cleaned on the outside to remove streaks, construction dirt, fingerprints, etc., with a cleaner that will not damage the finish of the cabinets.
► Cabinets (kitchen, baths, etc.) and all cabinet drawers shall be wiped clean on the inside with no residue of sawdust, dirt, etc.
► All trim should be dusted.
► The kitchen sink should have both the strainer and stopper in the drawer to the left of the sink or under the sink. Both of these items should be thoroughly cleaned and look new. If they cannot be cleaned the Site Superintendent is to be notified so that replacements can be received prior to the walk-through.
► All doors, doorframes, and window ledges shall be damp-wiped.
► All trim and base should be dusted to remove all construction dust. If any scuff marks, etc., are found on base or trim they should be removed by wiping or cleaning. If they cannot be cleaned, notify the Site Superintendent.
► All handrails and pickets shall be damp-wiped to remove all dust, fingerprints, etc.
► All thresholds shall be cleaned so they are free of dirt, mud, etc. Remove any protective coverings.
► Faces and mantels of fireplaces shall be damp-wiped if marble or dusted if brick.

Cleaning: Floors

► Floors should be swept and any debris removed to the dumpster or to the site designated by the Site Superintendent for trash.
► Tracks of horizontal sliding doors and windows shall be cleaned of dirt, dust, etc.
► All thresholds shall be cleaned so they are free of dirt, mud, etc. Remove any protective coverings.
► All carpets shall be thoroughly vacuumed and small spots shall be cleaned. Any larger areas of dirty carpet or large stains must be report to the Site Superintendent for outside cleaning.
► Hardwood, parquet, and vinyl flooring shall be thoroughly mopped with a product recommended by the manufacturer that will not damage the finish. Any damage found during cleaning to these items must be reported to the Site Superintendent immediately. Adhesive shall be completely cleaned from these surfaces.

Cleaning: Windows

► Windows and window frames shall have all paint residue, manufacturer’s stickers, and other items removed completely (inside and outside).
► Glass in windows shall be cleaned with a glass cleaner that leaves the windows clear and clean.
► Tracks of horizontal sliding doors and windows shall be cleaned of dirt, dust, etc.
► All doors, doorframes, and window ledges shall be damp-wiped.

Cleaning: Hardware, Fixtures and Appliances

► Fireplace shall be cleaned and free of debris.
► Tops of showers, shower-tub combinations, handrails, and hardware shall be damp-wiped to remove all drywall dust left from sanding and finishing.
► All light fixtures shall be dusted. Any fixture on which fingerprints, smudges, or sticky residue from labels remains must be washed rather than dusted to remove these items.
► All strip lighting in bathrooms shall be thoroughly cleaned to remove all fingerprints, smudges, streaks or label residue.
► All mirrors are to be clean and shiny. Remove all residue and drywall dust from top and sides.
► All appliances shall be clean and polished on the outside and wiped clean and free of dust on the inside.

Send back to Builder

🏅 Create a Business Worth Owning

📶 Integrated step-by-step program using all tools and systems

💡 Two coaching sessions per month

📊 Monthly scorecard to measure the journey

🛠️ Tools: All tools (Chart of Accounts, Cost Codes, BBOS Estimator, Builder Business Model Canvas, SubManager, ClientManager, Policy Handbook, Management Scorecard).

🤝 What we do together:

  • A 180+-day engagement covering financials, estimating, subcontractors, clients, and workforce.
  • Coaching sessions every two weeks to review your real numbers and coach policy implementation.
  • A monthly “Business Health Scorecard” that shows where you are strong and where to strengthen.
  • Focus on building a business system that allows you to:
    • move out of day-to-day management;
    • develop a valuable legacy enterprise; and
    • create a business with significant market value.

💲 Investment: $3,500-$5,000.

🪜 Progression logic:

  • This is the capstone — combining all five prior steps into one system that builds a business worth owning.

🎯Outcome: "Now I control my business, not the other way around."

👷 Manage Your Workforce

👷‍♀️ Put the right people in the right position

📄 Create an Organization Chart and Position Descriptions

📄 Integrate employment policies

🛠️ Tools: OrgChart, Position Descriptions, Company Policy Template

🤝 What we do together:

  • Create a Company organization chart.
  • Create Job Descriptions.
  • Implement employee policy handbook
  • Identify inefficiencies in labor margins.
  • Discover hidden labor costs.

💲 Investment: $1,250-$1,500.

🪜 Progression logic:

  • Labor is usually the last controllable variable — now you are tackling optimization and efficiency.

🎯Outcome: "Now I am in control of the work that must be completed, and my employees understand their positions and accountabilities."

🗣️ Control the Client Relationship

📄 Client log, Change Order system

📄 Notice of Completion, Draw Requests

📄 Communication templates for disputes

🛠️ Tools: ClientManager, Client Contact Log, Initial Specifications, NAHB Residential Construction Guide

🤝 What we do together:

  • Implement a structured client management system.
  • Introduce the Client Contact Log.
  • Provide templates for change order and scope adjustments.
  • Train on reducing disputes and managing client expectations.

💲 Investment: $750-$1,250

🪜 Progression logic:

  • With the business financially stable and risk-protected, control of clients and their expectations ensures smoother operations and fewer profit leaks.

🎯Outcome: "Now I can manage clients and their expectations without projects spinning out of control."

🧯Identify and Manage Risks

🏠 Project Risks:

  • Site Risks – site injuries with no primary insurance coverage.
  • Reputational Risks – You don’t deliver what you promised because your subcontractors were not on the same page.
  • Capacity Risks – You can’t deliver what you promised because you don’t have the organizational structure to support your sales.

🔍 Management Risks:

  • Company Structural Risks – You don’t have the right people in the right positions.
  • Promotional Risks – Your market doesn’t know or care about your products.
  • Competitive Risks – You haven’t differentiated your company, so lowest price is the only way you can compete. 
  • Market Demand Risks – a bad market cycle will cripple or destroy your business.

🛠️ Tools: SubManager, Organizing for Success, Builder Business Model Canvas, Budgeting Forecasts

🤝 What we do together:

  • Implement Terms and Conditions, Scopes of Work, and Inspection Reports for all Subcontractors.
  • Review how you track subcontractor insurance and compliance.
  • Analyze your organizational structure to optimize production capacity.
  • Review your business model.
  • Create “Expected Case”, “Best Case”, and Worst Case” budgeting scenarios.

💲 Investment: $1,000-$1,500

🪜 Progression logic:

  • After financial clarity and profitable estimating, risk management provides the next layer of company stability.

🎯Outcome: "Now I can reduce or transfer risk exposure; identify and appeal to my primary market; and plan for any type of economic environment."

🧮Price with Confidence

🔍 Audit your estimating process

🔎 Review all active projects monthly for budget-to-actual performance

🔍 Debrief every completed project for profitability and work flow

📶 Install a margin-tracking dashboard

🛠️ Tools: BBOS Estimator, Overhead Calculator, Completed Project Profitability Report

🤝 What we do together:

  • Audit your current estimating process.
  • Benchmark your margins against industry and market standards.
  • Optimize estimating margins for maximum profitability.
  • Track true budget-to-actual expenditures.

💲 Investment: $750-$1,250

🪜 Progression logic:

  • Once finances are stable, you can sharpen your pricing to stop leaving money on the table.
  • You’ll know the margin to use to make sure overhead is allocated profitably. 

🎯Outcome: "Now I can bid jobs knowing I'll profit, not just hoping for profit."

💰90-Day Financial Reset

🗄️ Rebuild Chart of Accounts on NAHB Model

🗃️ Rebuild Cost Codes on CSI model

🛠️ Tools: Accounting platform, NAHB Chart of Accounts, CSI Cost Codes, Management Scorecard

🤝 What we do together:

  • Access to your accounting platform is required.
  • Rebuild your Chart of Accounts for project-level profitability.
  • Create and align Cost Codes so estimating, job costing, and reporting all “speak the same language.”
  • One-on-one coaching call every two weeks during the program to interpret your numbers.

💲 Investment: $1,500-$3,000

🪜 Why start here?

  • Without financial clarity, nothing else matters.
  • The reason you are in business is to make a profit. 
  • Do you KNOW if you are doing that?

🎯Outcome: "Now I know if my business is profitable and my business model is sound."

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