**SUBCONTRACTOR**
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INTERIOR PAINTING SCOPE OF WORK

Objective of this Scope of Work

► To ensure that the Painting work is completed in a manner consistent with all applicable building codes, manufacturer's instructions and warranty requirements, and acceptable construction practices.

Terms used in this document

►SITE SUPERINTENDENT: shall refer to any Builder representative with authority to enforce this Scope of Work.
►SUBCONTRACTOR: shall refer to the Subcontractor's organization, its employees, or any representative of the Subcontractor assigned the authority to perform per this Scope of Work.

Acceptable Performance
► Painting is divided into three phases: Painting-Rough, Painting-Finish and Painting - Touch-Up. All three phases apply to both Exterior and Interior painting, and are included in this Scope of Work. Payment will be made for each phase at phase completion, inspection and acceptance.
Paint: General

► Color selections shall be given to the Subcontractor in ample time to secure the correct paint. Under no circumstances shall the Subcontractor change the type or grade of paint specified by Company.
► All work is to be done by trained, experienced individuals.
► Surfaces intended for coating should be clean, sound, and uniform in nature. To achieve maximum coating life, surfaces should be cleaned of dirt, grease, rust, and moisture. Sharp edges, irregular areas, cracks, and holes should be repaired before application.
► When filling masonry, plaster, wood, or wallboard, the area should be cleared of loose debris. Apply compound with a putty knife or trowel and smooth off the surface so it is slightly convex to allow for shrinkage.
► Damaged areas outside the scope of painting work should be brought to the attention of the Site Superintendent immediately.
► Paint materials should be mixed prior to delivery to the job and then hand-mixed just prior to use and periodically during application. Caution should be taken not to over mix, causing the incorporation of excess air.
► Paints and solvents should be maintained at a temperature between 50 degrees Fahrenheit (F) and 90 degrees F, and stored in a well-ventilated area. Freezing temperatures may permanently damage water-based paints as may subjecting paint to frost.
► Paints not stored within the recommended temperature range should be conditioned for at least 24 hours at a temperature of 65 degrees F to 85 degrees F.
► Surface and air temperatures should be between 50 and 90 degrees F for applying water-based coatings and 45 to 95 degrees F for applying other coatings unless the manufacturer stipulates otherwise. Paint should not be applied when temperature is expected to freeze prior to drying.
► Paints should be applied at manufacturer’s spreading rates. When successive coats are used, allow sufficient time for each coat to dry thoroughly before the following coat is applied.
► Materials below or adjoining the work should be covered or otherwise protected.
► Painted or finished surfaces should present a smooth, unblemished, homogeneous appearance without drops, runs, lumps, streaking, or visible color variations.
► Natural finishes on interior woodwork should not deteriorate during the first two (2) years of Warranty coverage.
► The Subcontractor is expected to perform only one touch-up and that is after the work is completed on the homeowner’s walk-through list.
► The final interior paint job will be inspected in both sunlight and normal room lighting. Any defect visible from a distance of three (3) feet under these conditions will be considered unacceptable.

Paint: Details

► Plans and/or requirements of the job shall be reviewed with the Site Superintendent prior to beginning work.
► All nicks, gouges, scrapes, damage, etc., should be repaired, treated, or otherwise taken care of before painting begins, both in the drywall and trim.
► Excess damage to drywall, trim, or doors is to be reported immediately to the Site Superintendent.
► Do not use any sink for washing brushes or tools. Such an action will incur a $100.00 fine plus the cost of repairing the sink, which may include replacement. Fines and additional costs will be deducted from the next payment due Subcontractor.
► All doors that have been taken down to paint shall be re-hung, straight, level, and undamaged. A 3” screw of the appropriate size must replace the top screw in each hinge if the screws were removed when the door was taken out of the jamb.
► All debris shall be removed to the dumpster or to the designated trash area.
► House shall be clean and broom-swept before job will be considered complete.
► Any items found during the final inspection that need correction shall be corrected before payment will be made.

Paint: Interior

► All interior trim paint shall be water-based as specified by Company.
► All nail holes in trim are to be filled with wood filler, sanded, and smoothed. All nail holes in drywall shall be repaired with drywall mud, not caulk.
► The first coat of interior wall paint can be sprayed as long as surrounding items are protected from paint damage.
► The second coat of interior wall paint must be rolled or sprayed and then back-rolled.
► Paint drippings or spills on vinyl or wood flooring must be cleaned immediately without damage to the vinyl or wood flooring.
► All interior base, casing, shoe molding, door, and window jams, crown molding, chair rail and any other wood trim will be caulked.
► All interior trim paint shall be applied with a brush and shall have two (2) coats.
► Stairs that have oak tread areas shall be stained per the color selection sheet. Stains are to be uniform with no light spots and no damage to the wood. All treads should be as close in color as possible to each other.
► Care should be taken that the stain of the stair treads does not get on pickets nor paint from the pickets on the oak tread area. Any such overlap must be cleaned immediately while paint or stain is wet. Any damage that results from cleaning after the paint or stain is dry is the responsibility of the Subcontractor. If pickets or treads must be replaced because of such damage, it will be at the expense of the Subcontractor.
► Interior handrail coatings shall be uniform with no drips, runs, light spots, etc.
► Paint must be cleaned from all hinges and other hardware.

Send back to Builder

🏅 Create a Business Worth Owning

📶 Integrated step-by-step program using all tools and systems

💡 Two coaching sessions per month

📊 Monthly scorecard to measure the journey

🛠️ Tools: All tools (Chart of Accounts, Cost Codes, BBOS Estimator, Builder Business Model Canvas, SubManager, ClientManager, Policy Handbook, Management Scorecard).

🤝 What we do together:

  • A 180+-day engagement covering financials, estimating, subcontractors, clients, and workforce.
  • Coaching sessions every two weeks to review your real numbers and coach policy implementation.
  • A monthly “Business Health Scorecard” that shows where you are strong and where to strengthen.
  • Focus on building a business system that allows you to:
    • move out of day-to-day management;
    • develop a valuable legacy enterprise; and
    • create a business with significant market value.

💲 Investment: $3,500-$5,000.

🪜 Progression logic:

  • This is the capstone — combining all five prior steps into one system that builds a business worth owning.

🎯Outcome: "Now I control my business, not the other way around."

👷 Manage Your Workforce

👷‍♀️ Put the right people in the right position

📄 Create an Organization Chart and Position Descriptions

📄 Integrate employment policies

🛠️ Tools: OrgChart, Position Descriptions, Company Policy Template

🤝 What we do together:

  • Create a Company organization chart.
  • Create Job Descriptions.
  • Implement employee policy handbook
  • Identify inefficiencies in labor margins.
  • Discover hidden labor costs.

💲 Investment: $1,250-$1,500.

🪜 Progression logic:

  • Labor is usually the last controllable variable — now you are tackling optimization and efficiency.

🎯Outcome: "Now I am in control of the work that must be completed, and my employees understand their positions and accountabilities."

🗣️ Control the Client Relationship

📄 Client log, Change Order system

📄 Notice of Completion, Draw Requests

📄 Communication templates for disputes

🛠️ Tools: ClientManager, Client Contact Log, Initial Specifications, NAHB Residential Construction Guide

🤝 What we do together:

  • Implement a structured client management system.
  • Introduce the Client Contact Log.
  • Provide templates for change order and scope adjustments.
  • Train on reducing disputes and managing client expectations.

💲 Investment: $750-$1,250

🪜 Progression logic:

  • With the business financially stable and risk-protected, control of clients and their expectations ensures smoother operations and fewer profit leaks.

🎯Outcome: "Now I can manage clients and their expectations without projects spinning out of control."

🧯Identify and Manage Risks

🏠 Project Risks:

  • Site Risks – site injuries with no primary insurance coverage.
  • Reputational Risks – You don’t deliver what you promised because your subcontractors were not on the same page.
  • Capacity Risks – You can’t deliver what you promised because you don’t have the organizational structure to support your sales.

🔍 Management Risks:

  • Company Structural Risks – You don’t have the right people in the right positions.
  • Promotional Risks – Your market doesn’t know or care about your products.
  • Competitive Risks – You haven’t differentiated your company, so lowest price is the only way you can compete. 
  • Market Demand Risks – a bad market cycle will cripple or destroy your business.

🛠️ Tools: SubManager, Organizing for Success, Builder Business Model Canvas, Budgeting Forecasts

🤝 What we do together:

  • Implement Terms and Conditions, Scopes of Work, and Inspection Reports for all Subcontractors.
  • Review how you track subcontractor insurance and compliance.
  • Analyze your organizational structure to optimize production capacity.
  • Review your business model.
  • Create “Expected Case”, “Best Case”, and Worst Case” budgeting scenarios.

💲 Investment: $1,000-$1,500

🪜 Progression logic:

  • After financial clarity and profitable estimating, risk management provides the next layer of company stability.

🎯Outcome: "Now I can reduce or transfer risk exposure; identify and appeal to my primary market; and plan for any type of economic environment."

🧮Price with Confidence

🔍 Audit your estimating process

🔎 Review all active projects monthly for budget-to-actual performance

🔍 Debrief every completed project for profitability and work flow

📶 Install a margin-tracking dashboard

🛠️ Tools: BBOS Estimator, Overhead Calculator, Completed Project Profitability Report

🤝 What we do together:

  • Audit your current estimating process.
  • Benchmark your margins against industry and market standards.
  • Optimize estimating margins for maximum profitability.
  • Track true budget-to-actual expenditures.

💲 Investment: $750-$1,250

🪜 Progression logic:

  • Once finances are stable, you can sharpen your pricing to stop leaving money on the table.
  • You’ll know the margin to use to make sure overhead is allocated profitably. 

🎯Outcome: "Now I can bid jobs knowing I'll profit, not just hoping for profit."

💰90-Day Financial Reset

🗄️ Rebuild Chart of Accounts on NAHB Model

🗃️ Rebuild Cost Codes on CSI model

🛠️ Tools: Accounting platform, NAHB Chart of Accounts, CSI Cost Codes, Management Scorecard

🤝 What we do together:

  • Access to your accounting platform is required.
  • Rebuild your Chart of Accounts for project-level profitability.
  • Create and align Cost Codes so estimating, job costing, and reporting all “speak the same language.”
  • One-on-one coaching call every two weeks during the program to interpret your numbers.

💲 Investment: $1,500-$3,000

🪜 Why start here?

  • Without financial clarity, nothing else matters.
  • The reason you are in business is to make a profit. 
  • Do you KNOW if you are doing that?

🎯Outcome: "Now I know if my business is profitable and my business model is sound."

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